Transforming Family History Through Metadata & Transcription

Transforming Family History Through Metadata & Transcription

If a family record can’t be discovered, searched, or shared, what value is it? How do we rescue our family records and transform them into a family archive that reaches beyond the walls of our own home and into the hearts of countless others?

Engaging our families through searchable archives is our primary mission at Kindex. Check out our five essential steps that add value to records and bring families one step closer to getting face-to-face with their own history.

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Are you ready to rescue your history?

Get started on Kindex today and upgrade to an Unlimited + Collaborative archive to take advantage of unlimited records and collaborative tools that will get your records out of the closet and into the hearts of your family everywhere.

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Family letters: Opening the door to our ancestor’s lives

Family letters: Opening the door to our ancestor’s lives

If a photo is a window into a family’s life, then a letter is the door. This 1904 portrait of the Emma Woolley and Charles Rich Clark family is beautiful, but offers few clues about the challenges, personalities and relationships between these family members.

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Today, we transcribed a letter written by Emma Woolley to her husband Charles Rich Clark while he was away serving a church mission in 1892.  In this letter we learn that Emma had a migraine, and that the oldest child, Marion, was the serious one who concerned himself with his mother’s help and offered a little prayer on her behalf. We learn that Vernon, the next oldest, was the silly one and said funny things that made his mother and neighbors laugh. We learned how devoted Emma is as a wife, managing the family accounts, nurturing sick children, doing laundry,  and settling debts. She closes the letter saying,

“I guess this is not what would be called a love letter but it is written in love all the same, and I am proud of the man I love, and hope to keep ever fresh and alive that affection that exists between us”

To read the full transcription, go to the Ezra T. Clark Family Archive.

Make insights like this possible with your own family records and start your own family archive.

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Archive your Life: 10 Ideas for your Kindex Archive

Archive your Life: 10 Ideas for your Kindex Archive

You don’t need to have a stack of old family records to need a Kindex archive. Just today I was staring at a pile of my daughter’s artwork from school and thought, “I’m archiving this on Kindex!”

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1. Gather

We started with a set of pictures my daughter drew for a book. First, we created a free, private archive on Kindex.org in her name. Then, we scanned the pictures and added them to her very first Collection: Charlotte’s Book.

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2. Index

We opened each drawing and she told me a little about each one. As she talked, I typed in a description (she’s six, so not quite skilled enough on the keyboard). She loved telling me about each drawing!

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3. Search & Share

Because of Kindex’s built-in transcription and metadata tools, finding each record will be so easy. No longer will we be searching through endless piles of art projects; we can simply search Kindex and it will be there.

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Share

20170609_163007Every Kindex archive has a “Share” page where you can share your archive with someone new. She is so thrilled with the idea that she can have her own archive! In fact, by the time I finished this post, she drew another picture for me to “Kindex”:

Getting to this point took about 15 minutes, start to finish,  I’m so excited scan the rest of her artwork. It will sure help us simplify, get rid of clutter, and feel better about discarding many of the papers she has accumulated.

My next project is to help my older children scan the all the school projects and papers they have saved for the past 18 years. I can be hard to throw away that book report you spent so much time on, but knowing it will be archived and searchable on Kindex certainly helps all of us feel better about getting rid of a few things.

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Expanding the Idea

Now that you’ve seen how easy it is to create a Kindex archive, what will you put in your archive? Here are some ideas to get you thinking:

  1. Create a living family archive with collections for each child. Scan & preserve school papers, awards, art, report cards, letters, and other special documents.
  2. Create an online cookbook and collaborate with family members near and far.
  3. Scan, save, and organize receipts, bills, and other important papers for your home or business.
  4. Scan your family trust papers on a private archive and invite board members to the archive.
  5. Start your own personal archive and add special records like letters, diaries, and photos.
  6. Use Kindex for research projects. Organize, transcribe, and search primary sources in a private archive and invite other researchers to collaborate.
  7. Use Kindex to teach your students about historical records. Invite each student to transcribe a record and share what they learned.
  8. Start a private collaborative archive for your genealogy or historical society and add the Kindex CSV data download to your database.
  9. Set up a public transcription project for your private collection.
  10. Create archives for families who donate collections to your society. This allows them to have access to their records and collaborate in transcribing records.

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Why Kindex?

But why would I choose Kindex over other media storage options like Google Photos, Dropbox, and similar products? Ask yourself the following:

  • Does it offer unlimited records?
    Kindex’s current special offers unlimited records for about $8/month*
  • Does it have built-in tools for metadata, transcriptions, and tags?
    Kindex is a rare web software tools that offers all these features.
  • Can I assign metadata to multiple records at a time?
    Kindex allows batch record uploads and metadata editing.
  • Can I choose between a private and public archive?
    Kindex offers the option of private or public archive*
  • Is it collaborative?
    Kindex allows you to invite unlimited people to add, transcribe, search, and share records in your archive*
  • Can I download all my archive data at any time?
    Kindex allows archive owners to download all archive data as a CSV file.
  • Is it fully searchable?
    Kindex allows full searchability on titles, descriptions, transcriptions and other metadata.

*upgraded archives only

Archive Your Life on Kindex

Now that we’ve got you thinking, it’s time to head over to Kindex.org and get started. If you already have a free Kindex archive, now is the time to upgrade for only $99.

LET’S DO THIS!

Make your next family reunion a “Record Rescue”

Make your next family reunion a “Record Rescue”

Have you planned your family reunion yet? If you’ve ever attended a reunion, you know how much work goes into publicity, venues, games, t-shirts, and of course, food. In all this planning, it’s easy to lose sight of one key event you should implement at your next reunion: a “Record Rescue”. A Kindex Record Rescue is an all-inclusive way for families to gather, preserve, and share their family records.

It begins with inviting Kindex to your next family gathering to scan your records, and ultimately ends with family records united on a searchable, shareable family archive. The end product is a Kindex family archive where family members can gather, index, and search every word of records once hidden in closets and on shelves.

Learn more: A Sampson Family Record Rescue

Whether your small, grandparent family organization (GFO) or a large ancestral family organization (AFO), ask yourself the following questions :

  • Do you know where all your family records are?
  • Are all your family records scanned?
  • Do you have a long-term plan for protecting and preserving your family’s physical records?
  • Does your family have a way for all its members to access to their records?
  • Are your family records indexed and searchable?
  • Do you know exactly what will happen to your family records when you pass away?

If you answered “no” to any of those questions, it’s time for a Record Rescue. Family reunions provide a rare opportunity for families to gather and scan family records, as well as discuss how they can ensure their records will be preserved and accessible. Families can:

  • Unite far-flung records by inviting family members to bring their photos, letters, and journals 
  • Discover and view precious family records for the first time
  • Inventory family records including ownership, record types, and provenance.
  • Learn how to handle, organize, scan, and index their records

Kindex is passionate about family records, and we want to help you rescue the most at-risk, precious source of your family’s history: your own family records. Contact us to learn more and reserve your family reunion date.

Learn how Kindex helped the Sampson Family Organization rescue their family reunions.

START MY RECORD RESCUE

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