Kindex Archive Essential Features

Kindex Archive Essential Features

Many Kindex users have asked us, “What exactly do I get when I sign up for Kindex?” We’re glad you asked! Here’s a summary of all our key features.

Create Your Cloud or Closet Archive

  • Kindex Cloud archive is a publicly accessible archive. Cloud owners may invite Collaborators to add or index records. Guests must have a free, “Kindexer” account to index records.
  • Kindex Closet archive is a private, invite-only archive. Closet owners may invite Collaborators to add or index records. It is only accessible and searchable to the archive owner and invited Collaborators
  • All archives receive a custom subdomain, can add unlimited records, and may invite unlimited collaborators
  • Archive backed by Amazon Web Services.

Gather Your Records

  • Add unlimited records (jpg, png, pdf up to 15MB each)
  • Import Memories from FamilySearch.
  • Individual or batch uploads

Collaborate with Others

  • Invite unlimited friends and family to access the archive, free
  • Collaborators can search, add, and index records
  • Unite records scattered among various households or locations
  • Create a crowdsourced indexing project (public archives only)

Share Your Records

Share records & transcriptions with anyone on a custom page

Add Data to Your Records

  • Add searchable metadata (title, description, keywords, etc.) in single records or in batches
  • Add a transcription with our built-in transcription tools
  • Add tags for people, places, and events

Search Your Records

  • Easily and quickly search every word of your archive
  • Search includes metadata and transcriptions

Archive Tools

  • Download your archive data as a CSV or XLS file
  • Download your archive records as a ZIP file
  • Print individual transcriptions as QR-Coded PDFs
  • View record totals and indexing stats

Support

  • Free customer support
  • Free training

 

ban-crop

Transforming Family History Through Metadata & Transcription

Transforming Family History Through Metadata & Transcription

If a family record can’t be discovered, searched, or shared, what value is it? How do we rescue our family records and transform them into a family archive that reaches beyond the walls of our own home and into the hearts of countless others?

Engaging our families through searchable archives is our primary mission at Kindex. Check out our five essential steps that add value to records and bring families one step closer to getting face-to-face with their own history.

infographic1 copy

1. Gather your records for scanning. Take an inventory of what you have, start with a small project (think shoebox-sized), and get scanning.

kinfograph-1.jpg

2. Add your digitized records to an online database. Google and Dropbox are great, but consider tools like Kindex that offer collaborative and indexing tools. After all, what good are digitized records if no one can access or search them? 

kinfograph-2.jpg

3. Add metadata to your records. In Kindex, this can be done on-the-fly when uploading records in batch mode, making it quick and easy to get records searchable.

infographic1 copy

4. Transcribe your records. While you can do this in a word processing program, adding transcriptions in Kindex is easy and keeps the indexed data attached to the original record.

infographic1 copy

5. Add tags for names, dates, and places. (Note: our tagging tool is temporarily offline while we make some improvements.)

kinfograph-5.jpg

Are you ready to rescue your history?

Get started on Kindex today to take advantage of unlimited records and collaborative tools that will get your records out of the closet and into the hearts of your family everywhere. 

SIGN UP OR LOG IN

20170921_112259 (1).jpg

 

Family letters: Opening the door to our ancestor’s lives

Family letters: Opening the door to our ancestor’s lives

If a photo is a window into a family’s life, then a letter is the door. This 1904 portrait of the Emma Woolley and Charles Rich Clark family is beautiful, but offers few clues about the challenges, personalities and relationships between these family members.

woolleyfamily

Today, we transcribed a letter written by Emma Woolley to her husband Charles Rich Clark while he was away serving a church mission in 1892.  In this letter we learn that Emma had a migraine, and that the oldest child, Marion, was the serious one who concerned himself with his mother’s help and offered a little prayer on her behalf. We learn that Vernon, the next oldest, was the silly one and said funny things that made his mother and neighbors laugh. We learned how devoted Emma is as a wife, managing the family accounts, nurturing sick children, doing laundry,  and settling debts. She closes the letter saying,

“I guess this is not what would be called a love letter but it is written in love all the same, and I am proud of the man I love, and hope to keep ever fresh and alive that affection that exists between us”

To read the full transcription, go to the Ezra T. Clark Family Archive.

Make insights like this possible with your own family records and start your own family archive.

woolley

Archive your Life: 10 Ideas for your Kindex Archive

Archive your Life: 10 Ideas for your Kindex Archive

You don’t need to have a stack of old family records to need a Kindex archive. Just today I was staring at a pile of my daughter’s artwork from school and thought, “I’m archiving this on Kindex!”

20170609_144547

1. Gather

We started with a set of pictures my daughter drew for a book. First, we created a free, private archive on Kindex.org in her name. Then, we scanned the pictures and added them to her very first Collection: Charlotte’s Book.

Screen Shot 2017-06-09 at 3.21.04 PM copy

Screen Shot 2017-06-09 at 12.14.58 PM

2. Index

We opened each drawing and she told me a little about each one. As she talked, I typed in a description (she’s six, so not quite skilled enough on the keyboard). She loved telling me about each drawing!

Screen Shot 2017-06-09 at 10.47.50 AM.png

3. Search & Share

Because of Kindex’s built-in transcription and metadata tools, finding each record will be so easy. No longer will we be searching through endless piles of art projects; we can simply search Kindex and it will be there.

char-04

Share

20170609_163007Every Kindex archive has a “Share” page where you can share your archive with someone new. She is so thrilled with the idea that she can have her own archive! In fact, by the time I finished this post, she drew another picture for me to “Kindex”:

Getting to this point took about 15 minutes, start to finish,  I’m so excited scan the rest of her artwork. It will sure help us simplify, get rid of clutter, and feel better about discarding many of the papers she has accumulated.

My next project is to help my older children scan the all the school projects and papers they have saved for the past 18 years. I can be hard to throw away that book report you spent so much time on, but knowing it will be archived and searchable on Kindex certainly helps all of us feel better about getting rid of a few things.

AW, SO CUTE! CREATE MY ARCHIVE

Expanding the Idea

Now that you’ve seen how easy it is to create a Kindex archive, what will you put in your archive? Here are some ideas to get you thinking:

  1. Create a living family archive with collections for each child. Scan & preserve school papers, awards, art, report cards, letters, and other special documents.
  2. Create an online cookbook and collaborate with family members near and far.
  3. Scan, save, and organize receipts, bills, and other important papers for your home or business.
  4. Scan your family trust papers on a private archive and invite board members to the archive.
  5. Start your own personal archive and add special records like letters, diaries, and photos.
  6. Use Kindex for research projects. Organize, transcribe, and search primary sources in a private archive and invite other researchers to collaborate.
  7. Use Kindex to teach your students about historical records. Invite each student to transcribe a record and share what they learned.
  8. Start a private collaborative archive for your genealogy or historical society and add the Kindex CSV data download to your database.
  9. Set up a public transcription project for your private collection.
  10. Create archives for families who donate collections to your society. This allows them to have access to their records and collaborate in transcribing records.

SIGN ME UP!

Why Kindex?

But why would I choose Kindex over other media storage options like Google Photos, Dropbox, and similar products? Ask yourself the following:

  • Does it offer unlimited records?
    Kindex’s current special offers unlimited records for about $8/month*
  • Does it have built-in tools for metadata, transcriptions, and tags?
    Kindex is a rare web software tools that offers all these features.
  • Can I assign metadata to multiple records at a time?
    Kindex allows batch record uploads and metadata editing.
  • Can I choose between a private and public archive?
    Kindex offers the option of private or public archive*
  • Is it collaborative?
    Kindex allows you to invite unlimited people to add, transcribe, search, and share records in your archive*
  • Can I download all my archive data at any time?
    Kindex allows archive owners to download all archive data as a CSV file.
  • Is it fully searchable?
    Kindex allows full searchability on titles, descriptions, transcriptions and other metadata.

*upgraded archives only

Archive Your Life on Kindex

Now that we’ve got you thinking, it’s time to head over to Kindex.org and get started. If you already have a free Kindex archive, now is the time to upgrade for only $99.

LET’S DO THIS!