Indexing on the Kindex Lost & Found Archive

Thanks for being amazing and  indexing on found.kindex.org! See the instructions below for indexing records on the Kindex Lost & Found Archive. For a general overview and instructions, see links below.

Getting Started on Lost & Found

SIGN UP

  1. If you haven’t already, sign up for a Kindex account.
  2. Note when you sign up on Kindex, you receive your own free archive (up to 50 records) with a custom subdomain.
  3. After you sign up, navigate to found.kindex.org and choose a record to index.
    Note: If you are a collaborator on this archive, you will see the “found” archive in your archives list.found
  4. A purple checkmark means the record has already been indexed, and “transcribe” means it’s ready to be indexed!

GO TO THE KINDEX LOST & FOUND ARCHIVE

Indexing photos

Transcribe & Describe

All photos in found.kindex.org should have some indexable text. Sometimes the text is written on or around the photo, and sometimes it is written on the back. If you need to add any of your own comments or clarification in the transcription, please include it within double brackets [[  ]].

  • Type what you see. As with any transcription project, type what you see. Don’t correct spelling, expand abbreviations, or add anything that’s not there (except when using brackets [[ ]] if needed).
  • Index a description of the photo. If there is no text on the photo itself, add a description that will help it be more searchable. Add an image description by clicking on the image tool above the transcription window. A numbered image box will appear where you can add your description.
photopage1
Add an image description by clicking on the image tool above the transcription window.
  • Photo captions or descriptions. Add the photo caption or description. If it’s on the next page, be sure to add a page break.

photopage2

  • Studio mark. If there is a studio mark, be sure to include it.

photopage3

  • If you are finished with your transcription, click Submit. Otherwise, click Save for Later.

Tagging & Adding Metadata

After you do the transcription you will go to the Tag step. Here you can additional information that can help this record be sorted and found.

Note: this step is optional. It is not necessary to fill out any or all of this information. To skip or complete this step, click Submit.

photopage4

GO TO THE KINDEX LOST & FOUND ARCHIVE

Indexing Postcards

The same guidelines apply when indexing postcards.

MKD-MR-056
Postcard 0016 on found.kindex.org

Note that postcards have additional areas of information, such as postmarks, and captions to images. Because Kindex does not yet have unique indexing fields for each type of data being transcribed, it is helpful to indicate within double brackets [[ ]] the type of information indexed, as shown below:

photopage6

photopage5

GO TO THE KINDEX LOST & FOUND ARCHIVE

For Record Owners & Collaborators

If you have been invited to be a collaborator on an archive, you will be able to add records to that archive to be indexed. Please note the following:

  • Records added to this archive must have some sort of indexable text that would identify the record to an individual or group.
  • Collaborators who add records to Kindex archives retain copyright ownership. By adding records to Kindex, you are grant Kindex a license to host and create a derivative (i.e., an index) of your records.
  • Record owners may watermark their images so much as the watermark does not detract from or obscure any part of the record.
  • You must follow all Kindex Terms & Conditions. (You have an opportunity to review them when you create a free Kindex account.)
  • Kindex has the right to remove records that don’t comply with terms and conditions.

Important: As of 03.28.2017, you can only add one record at a time, but batch upload capabilities are set to be released by April 7th. This tool will also enable you to batch assign Record information such as descriptions and provenance.

Thank you for being a record rescuer!

GO TO THE KINDEX LOST & FOUND ARCHIVE

SIGN UP

 

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s