Transforming Family History Through Metadata & Transcription

Transforming Family History Through Metadata & Transcription

If a family record can’t be discovered, searched, or shared, what value is it? How do we rescue our family records and transform them into a family archive that reaches beyond the walls of our own home and into the hearts of countless others?

Engaging our families through searchable archives is our primary mission at Kindex. Check out our five essential steps that add value to records and bring families one step closer to getting face-to-face with their own history.

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Are you ready to rescue your history?

Get started on Kindex today and upgrade to an Unlimited + Collaborative archive to take advantage of unlimited records and collaborative tools that will get your records out of the closet and into the hearts of your family everywhere.

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Announcing new batch & collections features for your Kindex archive

Announcing new batch & collections features for your Kindex archive

Kindex is excited to announce the release of two major software updates that enable Kindex users to customize and grow their archives in powerful new ways.

1. Add & Organize Records into Collections

Archive owners can now create Collections within their archives to organize their records. With collections, you can organize your records any way you wish. For example, your collections can be named as family names, record types, dates, or subjects.

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2. Add Multiple Records & Assign Record Info (Metadata) to a Batch

You may now add multiple records to your archive quickly and easily, with the added benefit of designating Record Info (metadata) to a batch of records. This feature allows users to apply common metadata to an entire batch of records, instead of applying metadata individually.  Metadata may include Record Info such as descriptions, provenance, dates, places, and keywords. Metadata can also be added and edited in batch form from  your archive’s Gather page.

Step 1: To add multiple records, click “Add Records”, and select “Upload from my computer”.

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Step 2: Select your records. If you don’t know how to select multiple files at once from your computer, hover atop the link “How to Batch Upload”.

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Step 3: Assign your batch of records to a collection, or add a new collection for them to be placed, and review your upload progress. At this point, you may opt to add Record Info (metadata) as a batch now, or individually later.

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Step 4: Add Record Info to your records.

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What’s Next?

The following enhancements are currently in development and will be released soon:

  • Manually order your Collections
  • Nest a Collection within a Collection

Upgrade Now

If you don’t already have an Unlimited + Collaborative Kindex Archive, now is the time to upgrade and take advantage of these amazing tools. Please contact us with an questions you may have, and happy batching!

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Kindex Software Sneak Peek

Kindex Software Sneak Peek

Our team is working hard on our upcoming release of KindexBeta in mid-February. Many of you are just as excited as we are about this ground-breaking software that will change the way families archive their own documents like letters, journals, diaries, and other papers. Let’s take a look at our software’s three main steps: Gather, Index, and Share.

The top area of the screen contains your unique cover image, along with the Add a Record and Search tools. The Search tool enables users to search all or part of your family archive, as well as the entire public Kindex archive. The Add a Record tool adds documents, photos, and audio/video to your family archive. When uploading records, users enter key information such as document type, name, and dates, then move to the Gather screen where the records are managed.

Kindex Gather Screen

Here is a Gather screen of a sample Family Archive. On the left is a 2-Generation Family List, populated by names linked to your FamilySearch account. In the main area are records in various stages of completion. Records may be sorted by family member(s), or file type(s). In this area you may sort and browse the archive, view original records, and select records to index.

Within a smart and flexible Index screen users transcribe and tag their records.  For this record (a letter), the user may scroll and zoom while entering the letter’s content and information in fields to the right. Note the presence of different fields for this record’s information, including names, FamilySearch ID, and dates. These fields are dependent upon each record type, and are designated when you contribute specific records. Square buttons immediately above the transcription area include formatting tools (strikethrough, and underline), tagging tools (FamilySearch ID Tag, GeoTag, and Event Tags), and help tools (user comments and help). These fields and tagging tools mark key data that enables records to be sorted, searched, and shared in powerful ways.

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A button on the right expands the indexing to a full screen view, as seen below. 

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After a record is indexed, it is submitted to the archive to be reviewed by the record’s contributor From our Share screen, you may:

  • View and read indexed records (letters, journals, photos, etc.)
  • Print and download the original and indexed records
  • Share the link with family trees
  • View contributors and indexers
  • Share the record on social media.

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Users may expand to a full screen mode and adjust font size when reading indexed records, as seen below. At any step users may Search all or part of their family archive, as well as expand their search to the entire Kindex archive. 

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While not an exhaustive list of all the software’s features, this sneak peek gives you a taste of how easy and powerful it is to transcribe your documents and create searchable archives with Kindex. We look forward to helping individuals and family organizations manage and transcribe their archives, as well as working with family history partners in integrating our indexing tool within their software. We anticipate software updates that are optimized for mobile use and utilize speech recognition tools, as well as integrating OCR tools for both typewritten and handwritten documents.

Please visit RootsTech Booth #1017, and at the “Innovator Alley” at the RootsTech Innovator Showdown where we will be presenting our web software as semifinalists!

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