by Cathy Gilmore | Sep 6, 2017 | Features, Software
Kindex is excited to announce several updates to our archival web software that will make indexing your family records faster and easier.
1. View Record Progress at a Glance
See at a glance your record transcription status with our new “In Progress” label. Start a new transcription (click “Transcribe”), finish incomplete transcriptions (click “In Progress”), or read completed transcriptions (click records with a white checkmark).
2. Transcribe Records Back-to-Back
Get transcriptions done quickly and efficiently with our new “Save & Do Next” option. When you are done transcribing a record, click “Save & Do Next” and Kindex will automatically load the next record in the Collection for transcription.
Alternatively, you can click “Save & Read”, which opens a new page where you can review, edit, or tag your transcription.
3. Transcribe tables, forms, and other tabular text with new table tool
Our new table tool enables you to create tables in the transcription field to transcribe records that require some organization of text, such as official records, ledgers, or records with columns or tabulated text. With the table tool you can add a table, merge, edit rows and columns, add a table header, and customize vertical and horizontal text alignment.
Hint: If you are transcribing text from common record types that have repeated fields (i.e., postcards, marriage records, ledgers), create a table template that designates data fields. Then, copy and paste the table from your existing transcription window into the transcription of each new record so transcribers can input the text in the correct fields.
4. Download archive data as a CSV file
Our CSV archive download is a fantastic tool archive owners can use to access archive data, analyze archive status and needs, and backup archive data.
To download your archive as a CSV:
- Log in to your archive and go to Manage Archive (click the green cog in upper right corner
) and
- Select the Tools tab.
- Click “Download Archive as CSV”)
Open your downloaded CSV file to your archive data. Includes Archive Name, Archive Subdomain, File Name, Collection, Title, Person, Description, Keywords, Provenance, Date, Place, Contributor, Transcription, and Tags.
We hope you find these tools helpful when transcribing your family or historical society records! Is there a feature you would like to see? Contact us and tell us about it.
It’s time to be the record rescuer your family needs. Start or upgrade your family archive on Kindex.org today.
SIGN UP OR LOG IN!
by Cathy Gilmore | Jul 11, 2017 | Features
Every family has at least one. No, not the crazy uncle. We’re talking about the record-keepers. You know, the ones that ended up with all the stuff: the family bible, the old photos, the diaries and letters. Some people spend a lifetime gathering records, hoarding photos, and hunting down lost items. Others come upon records by accident or inheritance. If you’re a record keeper, chances are you’ve thought a lot about what to do with your family records. You may not know it, but you’re an archivist.
What’s in Your Closet?
Like professional archivists, your goal is to collect, preserve, and share things—in your case, family records. Among the challenges professional archivists face when building a digital repository is making their collections discoverable, accessible, and searchable to their patrons. Family archives share these same challenges. For record-keepers of family photos, journals, letters, and other precious memorabilia, we should think like an archivist and ask ourselves the following three questions about our family records.
1. Are they discoverable?
Do your relatives and researchers know your family records exist? If not, how would they discover them? If your records are not “born digital” and are still in their original state as paper letters, journals, and other documents, it’s nearly impossible for others to discover your records. If your records are digitized, where are they stored? For example, the storage options below have varying levels of discoverability.
- Cloud storage, like Google Drive, One Drive, Dropbox
- Physical storage, like computers, external hard drives, USB, CDs, etc.
- Online family tree databases, like FamilySearch, MyHeritage, and Ancestry
- Historical or genealogical archives
While some may think “I don’t want my records to be discovered,” remember that discoverability does not preclude archive owners from establishing rules of access and usage. For example, record owners may wish to be selective with record sharing, charge for record access, or enable rules and limitations on the use of the record. No matter what rules we have in place, discoverability remains the fundamental first step in creating a family archive. Without it, our records are lost to the world.
2. Are they accessible?
Once records are discovered, can relatives and researchers access them? There are many instances where records may be discoverable, but not accessible. For example:
- You discover records online, but they are in a private family tree you can’t gain access to
- You discover that a record in an archive, but it can only be accessed by visiting the archive
- You discover a record in an archive, but learn that access is limited to certain people
- Everyone knows Aunt Sue has the family Bible, but she won’t show it to anyone
- Your relative has the family photo collection on his external hard drive, but you can’t get a copy
As a record-keeper and family archivist, an important role is to enable accessibility to family records. If you don’t do it, who will?
3. Are they searchable?
Are your family records currently searchable? How easily are they sorted, searched, and read? What elements of your records are searchable (file names, titles, descriptions, etc.)? How does your software, cloud storage, or family tree database facilitate searchability? As a companion question, can your records (and all of their associated data) connect with other databases, family trees, and archives? Furthermore, can your record data be downloaded, manipulated, and applied in other ways, like timelines, maps, and books? When choosing where to place your family records, remember that full searchability is key to an archive that is engaging, connectable, and readable.
A Kindex Solution
These are the kinds of questions we think about every day. We help family archivists rescue their records, bring them out of obscurity, and create archives that can be discovered, accessed and shared. With Kindex you can:
- Enable your archive to be discovered by potential collaborators and contributors
- Access your archive from any computer, anywhere.
- Unite scattered family records, make hard-to-find collections accessible to your members, and create public or private networks to collaborate on your archive
- Create searchable record data in three ways (metadata, full text transcription, and tags)
- Download your archive data (as CSV) any time.
In addition, we have some amazing features presently in development that will help your archive to connect and be shared with other people in various formats.
SAY NO MORE. LET’S DO THIS!
Still undecided? Here are some bonus questions:
|
Where is your Archive?
|
|
Undigitized |
On your computer |
In cloud |
In a digital family tree |
On Kindex |
| Do I control my archive access, scope, and content? |
Yes |
Yes |
Yes |
Varies (private vs. wiki-based) |
Yes |
| Is my archive discoverable online? |
No |
Limited |
Limited |
Varies (private vs. wiki-based) |
Yes |
| Is my archive accessible from any computer? |
No |
Very limited |
Varies |
Varies |
Yes |
| Can others collaborate on my archive |
No |
No or very limited |
Yes; limited |
Varies |
Yes |
| Can my archive be private? |
Yes |
Yes |
Varies |
Varies |
Yes; Choose your privacy level |
| Is my archive fully searchable? |
No |
Limited |
Limited |
Limited |
Yes* |
| Can I add metadata? |
Yes |
Varies |
Varies |
Limited |
Yes |
| Can I add metadata in batch form? |
No |
No |
No |
No |
Yes |
| Does my archive have integrated transcription & record tagging tools? |
No |
Varies; often separate from primary source |
Rare; Varies by platform |
Rare; Varies by platform |
Yes |
| Can I download all my archive data? |
No |
No |
No |
No |
Yes |
| Is my archive compatible with other databases? |
No |
Varies |
Varies |
Varies |
FamilySearch (others forthcoming) |
*some metadata searchability in development
Archive Your Life on Kindex
Don’t you think it’s time you started thinking like an archivist? Kindex is free to try, so head over to Kindex.org and get started. Click “Try it Out” to start your free archive up to 50 records. Upgrade to unlimited records (and unlimited collaborators!) for about $12/month.
TRY IT OUT!
by Cathy Gilmore | Jun 15, 2017 | Letters
“Do you know what a blessed thing it is to love and be loved?”
-Hyrum Smith, in a letter to June Bushman
People don’t talk this way anymore, much less write. The excerpts shared below are taken from letters written between June Augusta Bushman and Hyrum Smith during their period of engagement from 1906 to 1908. Their tenderness and devotion with one another is an inspiration to read, and has deepened my gratitude for ancestors with such gifts and sensitivity.
Soon, the entire collection of letters will be added and transcribed on their Kindex family archive. In the mean time, here are some words to inspire us.
Flagstaff, Ariz., Oct 7 1906
My Dear June,
This is one of those beautiful Sabbath days that you read about in story books. The trees have a more stately appearance; the breeze sighs gently; the sun’s rays are soft and radiant; the clouds linger near the horizon so they will not disturb the spotless blue above; and the very air partakes of the peaceful influence of this Holy Day.
Snowflake, Ariz. Oct 31, 1906
Dear Hyrum,
For two long months I have been looking, anxiously for the promise you gave me the evening I saw you last. (Forgotten you say? Well I haven’t, and if the image doesn’t arrive soon I am going to take a peep at the original, (if the train that goes to Phoenix will stop long enough at the right place.) … Ah Sweet heart, you know full well why times seem dull to me for the first time in my life. I am happy and have always been, yet there is so much gone (that I never missed before I possessed) that seems essential for my complete happiness.
St. Joseph, Ariz., Jan., 1907
Hyrum my Beloved,
Do not say I’m answering rather early, even if your letter did come yesterday. The dearest letter I ever received, it was, and I could hardly keep from answering while I felt that you were near and I could talk instead of write to you. Your letters contain something that I cannot describe, perhaps if you could see me just after reading one you could better tell. They are essential to this little girl as long as your presence is lacking. Yes, I have everything to be thankful for. My Parents are so good to me and such a support. Home seems dearer every day and I am happy. How could I be otherwise with your love and all else that comes to me. Our climate has been almost the reverse from yours. We have had sunny spring weather and the birds are splitting their voices telling us how happy they are.
Flagstaff, Ariz., March 24, 1907
My Dear June,
Do you know how much easier it is to work, to do each day the duty that lies before you, when some one else offers encouragement and is interested in your success or failure? I imagine that I do. From the depths of my heart I appreciate your confidence and trust. Altho I fall far short of being what you say that I am, your unwavering trust is a great incentive to strive to be a worth and fit subject of such love as yours. Your letter was especially good. What do you suppose would happen to me if you should suddenly cease writing? Well, let’s not try just to find out.
Indianapolis, Ind., July 19, 1907
True Heart of Mine,
Ah, Love, you cannot know the joy your words of love brot to this little girl who is so far from you (and yet so near). I cannot believe there is such a distance between us when I feel your presence near me. Your good wishes for me are greatly appreciated, and I know I should be a happy girl, and truly I am and hope to prove worthy of all.
Richmond, Inde., Aug. 4, 1907
My Beloved
This earth is a beautiful garden, with golden sunshine and pearly dew. Then why should we not, as human plants, rise up in strength of our youth and glorify God for his tender mercies, for boundless love? I feel that it is good to live. To know the One who have his life that we might live. Can we appreciate such sacrifice? Do we realize the extent of his love for us? Truly I am guarded every hour, and the blessing of confidence and love is mine.
A sweet sense of peace is mine from the knowledge of your faithfulness. This charming, charming Sabbath day, wish you could feel the serene stillness. Maud and I went to the United Presbyterian Church this morning.
Greenville, Ohio, Aug. 19, 1907
My Own True Heart,
… Well dearest, I rattle away here as if I never intended to stop and I don’t know as my wanderings will interest you at all, but I have to tell you anyhow it seems because you know I am not satisfied to have all the pleasure by my lonesome. I find myself invariable wishing some One were here to make enjoyment doubly sweet.
It is quite impossible to collect my thots for real thinking when I am in so many strange places and seeing so many strange faces, but know this, my beloved, that some one things of someone all the live long day. With undying faith in my over, I remain your devoted June
Flagstaff, Ariz., Oct. 27, 1907
My Dear June:
On this beautiful Sabbath morning I would certainly be out of harmony with the day if I were anything but happy. The quiet dignity of the pines and the mountains with their majestic calmness bespeak the handiwork of the Creator. The mountains are especially beautiful. Their tops are freshly capped with snow, which makes them stand out in bold relief against a deep blue sky.
Your letters always bring good cheer. I envy you your ability as a correspondent. A person who sees and appreciates beauty in everything, unconsciously puts that spirit into everything they do. That is the great difference between us two, you always see the bright side of things while I am inclined to see only the opposite.
Flagstaff, Ariz., Nov. 24, 1907
My Dear June:
This beautiful Sabbath morning fills my mind with thots of love and home. Do you know what a blessed thing it is to love and be loved? Of course you do, but it isn’t that often that I take time to enjoy it.
It is hard to realize all of the confidence and trust that is reposed in my by my sweetheart, my mother, brothers, sisters and friends. The realization makes me feel my unworthiness, but on the other hand is an incentive to greater effort. My progress is very slow yet I believe with J.G. Holland that “Heaven is not reached at a single bound, but we build the ladder by which we rise from the lowly earth to the vaulted skies, and we mount to the summit round by round.” Hope you will not work too hard, but take all the pleasure you can get. I know you must have enjoyed that trip with the Salt Lake people. I trust that you will have a pleasant time Thanksgiving Day. I would enjoy being at home with the folks to join with them in their first Thanksgiving Day in the new house but if school work is my business I must attend to it. I can tell how many days it will be until the Christmas vacation but will not trouble you with it now.
Write soon to your Patient Plodder
Hyrum
Letters copied from the June Bushman and Hyrum Smith Family History compiled by Virgil Smith and June Adele Smith Harker.
Photo courtesy of David Clark.
by Cathy Gilmore | Jun 13, 2017 | Features, Stories from the Archive
If a photo is a window into a family’s life, then a letter is the door. This 1904 portrait of the Emma Woolley and Charles Rich Clark family is beautiful, but offers few clues about the challenges, personalities and relationships between these family members.
Today, we transcribed a letter written by Emma Woolley to her husband Charles Rich Clark while he was away serving a church mission in 1892. In this letter we learn that Emma had a migraine, and that the oldest child, Marion, was the serious one who concerned himself with his mother’s help and offered a little prayer on her behalf. We learn that Vernon, the next oldest, was the silly one and said funny things that made his mother and neighbors laugh. We learned how devoted Emma is as a wife, managing the family accounts, nurturing sick children, doing laundry, and settling debts. She closes the letter saying,
“I guess this is not what would be called a love letter but it is written in love all the same, and I am proud of the man I love, and hope to keep ever fresh and alive that affection that exists between us”
To read the full transcription, go to the Ezra T. Clark Family Archive.
Make insights like this possible with your own family records and start your own family archive.
When you download your archive data as a CSV, your data is saved as plain text in a series of values (cells) separated by commas (,) in a series of lines (rows). This format offers flexibility when importing into other spreadsheet formats or databases.
Note: Markup (paragraph tags, line breaks, etc.) are retained in data exports. Markup is helpful when you want to retain the original structure of the transcription as well as apply formatting in a new program.
(upper right corner) to open Manage Archive
Select the Tools tab and choose your download.
Note: You can only download archive data or records if you are the archive owner. Archive owners may download records and data as often as they wish.