by Cathy Gilmore | Dec 4, 2020 | Features
Try Out a Kindex Archive FREE with our Special Holiday Coupon!
Kindex is offering a one-month free coupon for your first month of a Closet (private) or Cloud (public) Kindex archive. Add unlimited records, transcribe your records, collaborate with family, all on a personal, secure archive. Sign up for a Cloud or Closet archive and enter the coupon code gsdzy to receive your first month free.
This Holiday, Save $150 and Jump-Start Your Family Archive with a Kindex Box Special!
This year, give the gift of a family record rescue! Kindex is here to help you rescue your family records by offering an incredible special on an all-inclusive family record rescue! We are offering special “Box Special” pricing through December 31, 2020 to help Utah residents take advantage of this incredible offer. Normally $399, the Box Special is a fantastic gift for any family or family organization.
What is a Box Special?
A Box Special is an all-in-one solution to rescue your family records. We will:
- Scan of one full banker’s box of your records
- Provide curbside pickup and dropoff of your family records (Weber, Davis, Wasatch, Utah, and Salt Lake Counties)
- Process and load all digitized records to your Kindex archive
- Provide a flash drive backup of all digitized records
- Create a custom “How To” video to help you get started
Offer is available for all current and new Kindex archive owners. Learn more about our archive features. Ready to go? Contact us using the link below to take advantage of this offer. Have more questions? Keep reading.
Box Special FAQ
- Who provides the banker’s box? You may use any standard size banker’s box you have. Banker’s boxes can be ordered from office supply stores.
- What type of records can Kindex scan? Photos, letters, diaries, documents, and scrapbooks. If there are documents that require special handling, such as fragile or oversize documents, or a large number of bound volumes, an additional fee will apply. If you wish to digitize film, slides, audio, and video, these items can be quoted separately.
- What scanning standards does Kindex follow? a. We scan photos at 600 DPI and documents at 300 DPI. Higher or lower res files can be provided upon request (additional fee may apply). b. We can provide both PDF and JPG file formats. PDF files are generally optimized for size and faster loading. Additional formats, such as TIFF, can be provided upon request (additional fee will apply). c. Processing digitized records includes (when applicable): rotation, cropping, standard color correction, combining related scans, and naming each file using an agreed-upon nomenclature. For example, scanned letter pages will be combined into a single PDF file. Custom file correction available upon request.
- Can Kindex scan more that one box? We can offer one Box Special per household at the promo price of $299. Additional Box Specials are $599.
- When will my Box Special be complete? Turnaround is typically four weeks, but we may require additional time depending on schedule.
- What if I need time to gather my records? As long as we start on your Box Special in 2020, you’re good to go!
For questions about the Box Special, or to get started, contact us using the the link below.
Share & Index Publicly
Unlimited records
Unlimited Collaborators
/MONTH
$0/month with
Kindex Rewards
Invite-only
Unlimited records
Unlimited collaborators
/MONTH
$5/month with
Kindex Rewards
Get a searchable archive fast with a custom scanning & archive bundle!
1-Year Cloud or Closet Archive
+ Scanning
by Cathy Gilmore | Apr 15, 2020 | Features, Software
Jump-Start Your Family Archive with a Kindex Box Special
Kindex is here to help you rescue your family records by offering an incredible deal on an all-inclusive family record rescue! We are extending our “Box Special” RootsTech pricing through June 2020 to help Utah residents take advantage of this incredible offer.
What is a Box Special?
A Box Special is an all-in-one solution to rescue your family records. We will:
- Scan of one full banker’s box of records
- Provide curbside pickup and dropoff of your family records (Weber, Davis, Wasatch, Utah, and Salt Lake Counties)
- Include a one-year subscription to a Kindex Cloud or Closet Archive ($60-$120 value!) Learn more about our archive features.
- Process and load all digitized records to your Kindex archive
- Provide a flash drive backup of all digitized records
- Create a custom “How To” video to help you get started
Ready to go? Contact us using the link below to take advantage of this offer.
Have more questions? Keep reading.
FAQ
- Who provides the banker’s box?
You may use any standard size banker’s box you have. Banker’s boxes can be ordered from office supply stores.
- What type of records can Kindex scan?
Photos, letters, diaries, documents, and scrapbooks. If there are documents that require special handling, such as fragile or oversize documents, or a large number of bound volumes, an additional fee will apply. If you wish to digitize film, slides, audio, and video, these items can be quoted separately.
- What scanning standards does Kindex follow?
a. We scan photos at 600 DPI and documents at 300 DPI. Higher or lower res files can be provided upon request (additional fee may apply).
b. We can provide both PDF and JPG file formats. PDF files are generally optimized for size and faster loading. Additional formats, such as TIFF, can be provided upon request (additional fee will apply).
c. Processing digitized records includes (when applicable): rotation, cropping, standard color correction, combining related scans, and naming each file using an agreed-upon nomenclature. For example, scanned letter pages will be combined into a single PDF file. Custom file correction available upon request.
- Can Kindex scan more that one box?
We can offer one Box Special per household at the promo price of $299. Additional Box Specials are $599.
- When will my Box Special be complete?
Turnaround is typically four weeks, but we may require additional time depending on schedule.
- What if I need time to gather my records?
As long as we start on your Box Special in 2020, you’re good to go!
For questions about the Box Special, or to get started, contact us using the the link below.
Share & Index Publicly
Unlimited records
Unlimited Collaborators
/MONTH
$0/month with
Kindex Rewards
Invite-only
Unlimited records
Unlimited collaborators
/MONTH
$5/month with
Kindex Rewards
Get a searchable archive fast with a custom scanning & archive bundle!
1-Year Cloud or Closet Archive
+ Scanning
by Cathy Gilmore | Feb 20, 2018 | Uncategorized
You don’t need to be a hoarder to need a family record rescue. The backbone of our family history, family records like letters, journals, and photos are at risk of being lost, damaged, or thrown away. In my presentation “Hoarder to Order: A step-by-step family record rescue” , we’ll walk through the essential steps transforming your family records into an archive that is preserved, accessible, and searchable. Here’s a sneak peek of what we’ll be covering in a presentation packed with tips, comparisons, collaborative ideas, and access to organizational templates.
- When: Thursday, March 1st at 1:30 p.m.
- Difficulty: Beginner
- Where: Ballroom J
- Session Number: RT9825
Intro: Family Records at Risk
Step 1: Prepare
- Find your “Why”
- Set the Scope
- Rescue Team Assemble!
Step 2: Gather
- Inventory
- Records
Step 3: Digitize
- Scan
- Process
- Add Data
Step 4: Preserve
- Physical
- Digital
Step 5: Transform
ROOTSTECH CLASS SCHEDULE
Stop by our “Open House” and say hello!
Along with exhibitors Shotbox and Flip-Pal, Kindex will be part of a larger exhibit focused on family record preservation and archiving. This will be a fun, collaborative effort where you can wander through our “home” and discover how to rescue your family records. Kindex will be in booths 1303, 1402, 1404 adjacent to the Heirloom Show & Tell.
CHECK OUT THE EXPO HALL
by Cathy Gilmore | Apr 17, 2017 | Featured Archive, Stories from the Archive
One family organization—the Sampsons of Delta, Utah—embraced the idea of record gathering and digitization. When reunion organizer Tonna Bounds first approached friend and Kindex owner Kimball Clark, she had a great vision of uniting her family records, but was concerned about the following obstacles:
- How to encourage family members throughout the country to attend the reunion and bring their records
- How to scan records correctly within a limited timeframe
- How to discern which family members had what records
- Convincing aging or skeptical family members to preserve and share their records
- Involve children and youth in family record archiving
With her family’s biannual reunion several months away, we suggested she use Kindex Gather Services to hold an on-site digitization event—a “family scanning party”.
Preparation
Several weeks before the reunion, we sent the family a “Call for Records” publicity image to promote the digitization event. The family posted this image on social media and emailed this image to family, and provided guidelines on record gathering including:
- A list of family members in attendance, and who of those brought records
- How record scanning would be prioritized. For example, the Sampson family focused on letters, journals, and papers more than photos. They also gave higher priority to records coming in from out-of-town attendees, and those records belonging to first-generation family members.)
- Acceptable record sizes, and what types of scanners would be available to accommodate those sizes
- Suggestions on preparing items for scanning, including the removal of loose papers, staples, paper clips, sheet protectors, etc.
Execution
When family members with records arrived at the reunion, we checked in their records and gathered the following information:
- Record owner and contact information
- Primary person to whom the records originally belonged
- Inventory of items to be scanned
As more documents arrived throughout the day, we were impressed with the family’s response to the Call for Records. Records were gathered from New York, Colorado, Arizona, and Utah. Soon all our scanners were busy, and several family volunteers—including several youth—jumped in to help. Throughout the reunion, families entered the “record room” to check on the status of their scanning. They were delighted to see the process, and several volunteered their time to move the process along.
Mark Sampson, Kimball Clark, Dale Sampson, and Caleb Sampson busy scanning their family records. Caleb remarked, while scanning the journals of his ancestors: “This makes me want to go write in my journal when I get home.”
Ikara Bounds scans her family records while Kimball trains Caleb Sampson on book scanning
A Sampson family member pauses scanning to review an old school photo of an ancestor.
Follow Up
At the end of the day, we returned the records to their owners, and made arrangements to scan any records that remained. Following the compilation of all digitized files to an external hard drive, Kindex will:
- Orient each scan
- Save each in the appropriate format and grouping.
- Transfer the complete digitized archive to USB drives for family members to order
- Upload all digitized records to sampson.kindex.org, which enables the family to access each record and begin the indexing process.
Because of the Sampson Family’s dedication to the preservation and and sharing of their family records, their scanning event was a great success. Family members couldn’t wait to access records they had never seen, and were already planning indexing and book projects. Several volunteers became emotional as they paused to read journal entries between scans, pored over old photos, and when a copy of the Delta High School fight song was discovered, played an impromptu version of on the piano. Others simply poked in their heads and exclaimed, “Wonderful! We can’t wait!”
After the reunion, we asked Tonna how she felt about the record-gathering effort. She said:
“How do you explain something that took place at our past reunion that is so futuristic in thought and action. People don’t understand the potential in all of this—jaw dropping in thought!! Just trying to wrap my brain around it all. Aunt Zelda and Uncle Ivo’s history has been destroyed and through all the ancestors’ history. Those lost histories can now be put back together with even more force then could be imagined.”
The Sampson Family prepares letters for scanning.
We were honored to be a part of the Sampson Family’s effort to bring their family records out of obscurity, and hope to enable many more families see the the potential in utilizing family reunions for the gathering and preservation of their own family records.
Contact us to learn more about how Kindex can help you rescue your family records.
by Cathy Gilmore | Oct 17, 2016 | Features
Do you have boxes of papers, letters, and journals and don’t know where to start? Do you want to index (transcribe and tag) your family records but the process of scanning everything seems overwhelming? Kindex offers many services that help families organize, digitize and archive their family records.
